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When engaging professional service providers, you are required to follow the University-approved Procedure for Engagement of Professional Services. Appendix 1 to that procedure sets out who is authorised to arrange for such engagements and approve the contract for signing under the University Contract Signing Policy.

Where tenders are run for the engagement of professional services, most of the requirements of the procedure are met through the procurement process, including the service requirements, managing of conflicts of interest, etc.

Where a framework is in place and there are a number of engagements, attention is drawn to the requirements for the provision of instructions.

Where the service required is one-off and/or the value is less than €50k, the procedure requires that the University templates for Requests for Quotes (RFQ) for Professional Services be used. This applies even where the cost is estimated to be below €5k. 

There are two RFQ templates, one is based on a fixed price sum for the work, and the other is based on a daily blended rate where a fixed price option is not feasible. Where the RFQ is used th¾ÅÉ«ÊÓƵ team should at the outset complete the University Conflict of Interest and Confidentiality declaration and send it to procurement@ul.ie.