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Vetting Office Opening Hours 

Tuesday to Thursday,  09h00 - 10h30 and 11h30 - 13h00.

Room D1-054, Main Building, ¾ÅÉ«ÊÓƵ. 

The National Vetting Bureau (Children and Vulnerable Persons) Acts 2012 to 2016 (The Act) states that only persons conducting Relevant Work or Activities (a regular and necessary part of) relating to Children and/or Vulnerable Persons as defined in  will be subject to vetting. 

The following assessment sheet SF027.3 Garda Vetting FPC Assessment Sheet can be utilised by divisions/departments to identify roles that require vetting and foreign police clearance within their area.

The ¾ÅÉ«ÊÓƵ liaises with the Garda National Vetting Bureau (GNVB) for criminal record disclosures. PLEASE NOTE: the Garda Vetting application form, which you complete online, only covers addresses in the Republic of Ireland and Northern Ireland. For overseas clearance, see Foreign Police Clearance Guidelines below. 

The current Re-Vetting period is 3yrs. 

Under Garda National Vetting Bureau (GNVB) Procedures, the steps applicants must follow are explained clearly below. Please follow each step carefully in order to ensure the application is processed smoothly.

WHAT YOU NEED TO DO

Step 1: Complete an NVB1 Vetting Invitation Form  (Follow guidelines on page 1 of the Vetting Invitation Form). Please see samples of text to be inserted into sections  8, 9 and 10 of the Form.

• Role/Job Title Being Vetted For: School Placement tutor
• Role/Job Title Description: Attend onsite secondary schools supervising University student placements.
• Relevant Section from : Schedule 1 Part 1, 1(b) & 5. 

NOTE: If you tick yes to residing outside of Ireland  for a cumulative period of 36 months or more over the age of 18yrs, Foreign Police Clearance Certificates are required. Full details of how to furnish same below. 

Step 2: Gather proof of identity and proof of address documents as per the "Accepted Documentation Table" in Validation of Documents. 

• One Photo Id and One Proof of Address (dated within 6 months) is required. Documents must be current and not expired. The name on the documents must match the name provided on the NVB1 Form. 

Accepted Documentation Table

Step 3: If under the age of 18, a Parent/Guardian Consent Form is also required.

Step 4: Manually bring all original documents from steps 1 & 2 above to Room D1-054, Main Building, ¾ÅÉ«ÊÓƵ (Office opening hours detailed at top of page).

IMPORTANT - Before submission please check 1-2 below, requirements under national vetting bureau procedures.

1. Vetting Invitation Form -ensure all sections of the form are completed, the form  is manually signed and the consent box is ticked.
2. The relevant proof of identity and proof of address documents are as per "Accepted Documentation Table" 

Step 5: After review and acceptance by a Validator of all the required documents, you will;

• Receive an e-mail from the National Vetting Bureau with a direct link to online vetting application
• Have 30 days to complete and submit the online vetting application.

The  will provide you with assistance in completing your online vetting application.

Step 6: The National Vetting Bureau processes the application and forwards a Vetting Disclosure to the relevant organisation**.

Step 7: The relevant organisation reviews the Disclosure and forwards to the applicant. 

**The Relevant Organisation is the ¾ÅÉ«ÊÓƵ. The University's affiliate organisations shall carry out the Validation of Documents checks on their vetting subjects and retain original NVB1 Vetting Invitation Forms and signed copies of all proof of identity and proof of address documents.

Foreign Police Clearance (FPC) Guidelines

For applicants who have resided outside of Ireland (inclusive of Northern Ireland) for a cumulative period of 36 months or more over the age of 18 years, they must also furnish a Foreign Police Certificate (FPC) from the country or countries of residence. The University, however, reserves the right to request FPC for a lesser period if it so requires. This certificate should state that the applicant has no convictions recorded against them while residing there or the certificate should disclose any convictions recorded against the applicant during the term of residence.

Applicants who require FPCs will need to:

• provide a separate FPC for each country resided in for 12 months or more (i.e. where they have resided outside of Ireland for a cumulative period of 36 months or more since the age of 18);
• ensure the FPCs are dated to take account of their most recent residency in the country/countries;
• provide a certified translation in English, where necessary;
• contact the appropriate embassy to obtain the necessary FPCs;

Providing FPCs is the responsibility of the applicant.

The below link provides a list of countries and organisation contacts that may assist you in acquiring your Foreign Police Clearance Certificate(s).  Obtaining Police Clearance(s)